20 Contoh Surat Panggilan Interview Bahasa Inggris

Ilustrasi contoh surat panggilan interview Bahasa Inggris. Foto: pexels.com

Contoh surat panggilan interview Bahasa Inggris saat ini menjadi surat yang penting untuk HRD maupun job seeker atau pelamar kerja. Surat ini menjadi salah satu proses untuk menjalankan wawancara kerja yang dibutuhkan kedua belah pihak.

Surat panggilan interview dipakai perusahaan agar pelamar dapat memulai proses seleksi. Selain Bahasa Indonesia, contoh surat panggilan interview Bahasa Inggris sudah menjadi alat yang umum dipakai oleh pihak HRD di berbagai bidang pekerjaan.

Sebelum mengirimkan surat panggilan interview Bahasa Inggris kepada pelamar, setiap HRD wajib mengetahui aturan bentuk dari jenis surat tersebut. Seperti apa ciri-cirinya? Temukan jawabannya pada uraian berikut.

Ciri-Ciri Surat Panggilan Interview Bahasa Inggris

Ilustrasi ciri-ciri surat panggilan interview Bahasa Inggris. Foto: pexels.com

Mengutip dari buku Model Surat Profesional untuk Perusahaan oleh Susanti Dominguez, baik surat Bahasa Inggris maupun Indonesia ada beberapa aturan atau hal yang perlu dicantumkan HR saat ingin mengundang pelamar, yaitu:

Surat panggilan interview mencantumkan tanggal interview, kam tempat, dan posisi yang ditawarkan.
Pastikan untuk mencantumkan nama orang yang harus pelamar temui untuk wawancara. Tujuannya untuk memudahkan pelamar mencari orang tersebut di resepsionis.
Beri tahu jika ada tes tertulis agar pelamar membawa alat yang diperlukan.

Perlu diketahui surat panggilan interview biasanya dibuat dalam jumlah banyak, hal ini memungkinkan perusahaan mendapatkan kandidat terbaik.

Surat panggilan ini bisa dibuat dengan format sama untuk posisi yang sama. Nantinya, HR tinggal mengganti nama dan Alamat penerima.

Saat ini pengiriman surat panggilan interview Bahasa Inggris bisa dikirim melalui email, Linkedin, platform kerja, atau aplikasi pesan instan seperti WhatsApp. Contoh surat panggilan interview Bahasa Inggris dengan berbagai format bisa disimak di bawah ini.

Contoh Surat Panggilan Interview Bahasa Inggris

Ilustrasi contoh surat panggilan interview Bahasa Inggris. Foto: pexels.com

Dikutip dari laman builtin.com dan homerun.co, ada berbagai contoh surat panggilan interview Bahasa Inggris berdasarkan situasi dan kondisi yang dikirim melalui email. Berikut beberapa template yang bisa digunakan.

1. Surat Panggilan Interview Bahasa Inggris Formal

Surat panggilan interview ini dapat digunakan ketika ingin mengirimkan surat panggilan interview kepada kandidat yang bersifat eksekutif atau jabatan tinggi. Jenis surat ini juga bisa digunakan apabila perusahaan memiliki budaya yang konvensional.

Subject Line: [COMPANY NAME]: Invitation to Interview

Dear [INTERVIEWEE FIRST NAME],

Thank you for your application to the [JOB TITLE] role at [COMPANY NAME].

We would like to invite you to interview for the role with [INTERVIEWER], [INTERVIEWER JOB TITLE]. The interview will last [LENGTH OF INTERVIEW] in total.

Please reply to this email directly with your availability during the following date and time options:

[DAY, DATE – TIME, TIME ZONE]

We look forward to speaking with you.

Sincerely,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

2. Surat Panggilan Interview Bahasa Inggris In Formal

Jenis surat ini bisa digunakan untuk perusahaan baru atau startup sehingga memiliki budaya kerja lebih santai. Berikut contohnya.

Subject Line: [COMPANY NAME]: Interview Availability

Hi [INTERVIEWEE FIRST NAME],

Thank you for applying to the [JOB TITLE] position at [COMPANY NAME]. After reviewing your application, we’re excited to invite you to interview for the role!

Your interview will be conducted [FORMAT] and last roughly [LENGTH OF INTERVIEW]. You’ll be speaking with [INTERVIEWER], our [INTERVIEWER JOB TITLE] here at [COMPANY NAME].

Please let us know if you are available during the following times:

[DAY, DATE – TIME, TIME ZONE]

Thanks again for your interest in joining the [COMPANY NAME] team! We’re looking forward to speaking with you.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

3. Surat Panggilan Interview Bahasa Inggris To The Point

Jenis surat tersebut biasanya digunakan untuk HRD yang ingin merekruit karyawan dengan pekerjaan yang memiliki banyak peminat. Jenis surat ini bisa digunakan untuk undangan interview pertama kali.

Subject Line: [JOB TITLE] Opportunity at [COMPANY NAME]

Hello [INTERVIEWEE FIRST NAME],

I came across your profile on [WEBSITE/SOURCE] and was interested in your recent work in [FIELD]. I’m a recruiter at [COMPANY NAME], and we’re looking for a [JOB TITLE] that I think you would be a good fit for.

I would love to hear more about you and tell you about the role. Are you free this week for a quick 15-minute call? I’m available at the following times:

[DAY, DATE – TIME, TIME ZONE]

Please let me know if any of these times work for you.

Looking forward to hearing from you.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

4. Surat Panggilan Interview Bahasa Inggris Berdasarkan Rekomendasi

Jika kandidat yang akan dipanggil merupakan rekomendasi dari karyawan perusahaan, HR dapat memodifikasi surat di bawah ini.

Subject Line: [COMPANY NAME]: [JOB TITLE] Interview Opportunity

Hi [INTERVIEWEE FIRST NAME],

I am [YOUR JOB TITLE] at [COMPANY NAME], and we’re currently looking for a [OPEN JOB TITLE] to join our team. [CONTACT NAME] spoke very highly of your [SKILLS] and recommended you for the role.

I took a look at some of your work online, and given your experience, I think you’d be an excellent fit for the role. This is a great opportunity to learn more about [YOUR INDUSTRY] alongside an ambitious team.

I’d love to hear more about you and talk to you about the role. Are you available for a 15-minute phone call sometime tomorrow?

Let me know!

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

5. Surat Panggilan Interview Bahasa Inggris untuk Kandidat Lama

Apabila ingin memanggil kandidat lama untuk posisi yang sesuai dan dibutuhkan perusahaan, staf HR bisa mengirimkan template surat di bawah ini.

Subject Line: [COMPANY NAME]: New [JOB TILE] Opportunity

Hi [INTERVIEWEE FIRST NAME],

I hope this finds you well! I know you applied to the [PREVIOUS JOB TITLE] role at [COMPANY NAME] back in [MONTH/YEAR], and while we went in a different direction then, we kept your resume on file.

A new [OPEN JOB TITLE] role just opened up on the [DEPARTMENT] team that I think you’d be an excellent fit for.

We’re currently conducting interviews for the role, and I would love to set up a time for you to talk to [INTERVIEWER], the hiring manager. Are you available for a [LENGTH OF INTERVIEW] phone call sometime this week? I’ve highlighted a few date and time options below, let me know if any of them work for you.

[DAY, DATE – TIME, TIME ZONE]

Here is a link to the job description on our website. [INCLUDE LINK]. If you have any questions about the role, give me a call at [PHONE NUMBER].

Thanks, [FIRST NAME]! Looking forward to hearing from you soon.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

6. Surat Panggilan Interview Bahasa Inggris untuk Interview Pertama

Biasanya sebelum melangkah ke berbagai tes kerja, ada interview perkenalan dengan perusahaan. Surat panggilan interview di bawah ini bisa jadi referensi.

Subject line: Interview for [Position] at [Company Name]

Hi [Candidate's First Name],

Thanks again for taking the time to chat with me on the phone! I'm very happy to move you to the next stage of our hiring process — a [Length of Time] [video/in-person] interview.

This interview will include me and my colleague [Colleague's First Name], our [Job Title]. If you'd like to learn a little about [him/her], here is [his/her] LinkedIn profile: [Link to LinkedIn Profile]

In this interview, we'd like to learn more about your previous work experience, your strengths and weaknesses, what you’d still like to learn and how you’d like to develop your career in the next few years. And of course, there will be plenty of time for you to ask questions as well.

Please let me know which of the following dates and times work best for you for an interview:

• [Date and Time]

Also, we want to ensure that we create an inclusive and supportive environment for all candidates. If you require any accommodations during this interview, please let us know in advance so we can make the necessary arrangements.

Best regards,

[Your Name and Job Title]

7. Surat Panggilan Interview Bahasa Inggris untuk Interview via Telepon

Setelah menyeleksi kandidat dan ingin segera melakukan panggilan interview Bahasa Inggris lewat telepon, Anda bisa menggunakan template surat berikut.

Subject Line: [COMPANY NAME]: Phone Interview Availability

Hi [INTERVIEWEE FIRST NAME],

Thank you for applying to the [JOB TITLE] position at [COMPANY NAME].

After reviewing your application, we are excited to move forward with the interview process.

We would like to schedule a [LENGTH OF INTERVIEW] phone call with [INTERVIEWER], [INTERVIEWER JOB TITLE] at [COMPANY NAME].

Below are some date and time options:

[DAY, DATE – TIME, TIME ZONE]

Please reply directly to this email and let me know if you are available at any of the above times. From there, I’ll coordinate with [INTERVIEWER] and send you an email with a calendar invitation to confirm the date and time.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

8. Surat Panggilan Interview Bahasa Inggris untuk Interview via Video Conference

Saat ini interview kerja juga sudah umum dilakukan lewat video conference berbagai aplikasi seperti Google Meet atau Zoom. Berikut contoh template surat yang bisa dipakai.

Subject Line: [COMPANY NAME]: Video Interview Availability

Hi [INTERVIEWEE FIRST NAME],

Thank you for applying to the [JOB TITLE] position at [COMPANY NAME].

After reviewing your application, we would like to invite you to interview with [INTERVIEWER], our [INTERVIEWER JOB TITLE].

So we can get to know you better, the interview will be conducted over video using [VIDEO CONFERENCING PLATFORM] and last about [LENGTH OF INTERVIEW] in total.

We want you to be able to plan accordingly, so we’ve provided a list of date and time options over the next week. Please take a look and let us know which date is best for you.

[DAY, DATE – TIME, TIME ZONE]

We’re looking forward to continuing the conversation.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

9. Surat Panggilan Interview Bahasa Inggris On Site

Jenis surat ini biasanya dipakai untuk menindaklanjuti interview yang sudah dilakukan melalui telepon dan ingin melanjutkan proses kembali dengan bertemu secara pribadi. Berikut contohnya:

Subject Line: [COMPANY NAME]: On-site Interview Invitation

Hi [INTERVIEWEE FIRST NAME],

[INTERVIEWER] was really impressed by you during your last conversation about the [JOB TITLE] position and we’re excited to invite you to interview at our office!

Please review the date and time options I’ve provided below and let me know which one works best for you. From there, I’ll send a confirmation email with a calendar invitation.

[DAY, DATE – TIME, TIME ZONE]

We’re excited to meet you in person, and we want you to feel comfortable and prepared when you arrive. Below is some information about us to help you plan for your interview.

You will be meeting with [INTERVIEWER], [JOB TITLE], and [INTERVIEWER 2], [JOB TITLE 2]. The interview will last no more than [LENGTH OF INTERVIEW].

During the interview, you will be asked to complete a skills assessment and discuss some of your recent work. Please bring [QUANTITY] samples of your [WORK], as well as a form of identification to be admitted to the building.

Our office is located at [ADDRESS]. We’re close to [PUBLIC TRANSPORTATION OPTIONS/PARKING DETAILS].

Our office dress code is [DRESS CODE], but we encourage you to wear whatever you’re most comfortable in.

Please reply directly to this email with your availability during the suggested times. If you have any questions, feel free to call me at [PHONE NUMBER].

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

10. Surat Panggilan Interview Bahasa Inggris Tahap Kedua

Perusahaan memilih karyawan dengan berbagai tahap. Untuk interview tahap kedua, staf HR bisa mengirimkan surat interview dengan mengikuti template surat berikut ini.

Subject Line: [COMPANY NAME]: Invitation for Second Interview

Hi [INTERVIEWEE FIRST NAME],

Thank you for taking the time to speak with [INTERVIEWER] about the [JOB TITLE] position at [COMPANY NAME].

We’re quite impressed by you and are eager to continue the conversation! We’d like to schedule a second interview with you during one of the following time options:

[DAY, DATE – TIME, TIME ZONE]

You will be speaking with [INTERVIEWER], [INTERVIEWER JOB TITLE], and the interview should last no more than [LENGTH OF INTERVIEW].

Please let me know which time works best for you. I will send a calendar invitation to confirm once we have selected a date and time.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

11. Surat Panggilan Interview Bahasa Inggris untuk Grup

Melakukan panggilan interview dengan beberapa orang kandidat menjadi hal yang sulit jika tak disiapkan dengan matang. Untuk mempermudah proses, Anda bisa mengirimkan surat interview ke kandidat dengan template surat di bawah ini.

Subject Line: [COMPANY NAME]: Group Interview Invitation

Hi [INTERVIEWEE FIRST NAME],

Thank you for applying to the [JOB TITLE] position at [COMPANY NAME]. After reviewing your application materials, we are pleased to move forward with the interview process.

We would like to invite you to an interview at our office. You will interview as a part of a group with [NUMBER] other applicants. The interview will last no more than [LENGTH OF INTERVIEW].

To help us schedule the interview, please select your availability from this calendar link: [INSERT LINK].

From there, I will coordinate between the other candidates and the hiring team to confirm a time that works for all involved. You will receive an email with a calendar invite link to confirm the interview.

To help you prepare, here is some information about the interview and [COMPANY NAME].

You will be meeting with:

[INTERVIEWER], [JOB TITLE]

[INTERVIEWER 2], [JOB TITLE 2].

Length of interview:

[MINUTES/HOURS]

Interview agenda:

During the interview you will be asked to complete several exercises with the other candidates. [ADDITIONAL INFORMATION]

Our office location:

[ADDRESS]

We’re close to [PUBLIC TRANSPORTATION OPTIONS/PARKING DETAILS].

Our office dress code:

[DRESS CODE], but we encourage you to wear whatever you’re most comfortable in.

We’re looking forward to meeting you! If you have any questions, don’t hesitate to reach out.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

12. Surat Panggilan Interview Bahasa Inggris Tahap Akhir

Jenis surat ini bisa dikirimkan saat kandidat sudah melewati dan lulus di tahap akhir. Modifikasi surat di bawah ini untuk mengirimkan panggilan interview yang sesuai.

Subject Line: [COMPANY NAME]: Final-Round Interview Invitation

Hi [INTERVIEWEE FIRST NAME],

Thank you for your recent interview regarding the [JOB TITLE] position at [COMPANY NAME]. We appreciate your dedication to the process and are pleased to share that you have been selected for a final interview at our office!

We believe you are an excellent candidate for the position and we’re excited to continue the conversation with you.

The interview will be with [INTERVIEWER] and will last no longer than [LENGTH OF INTERVIEW]. Below are some proposed time and date options:

[DAY, DATE – TIME, TIME ZONE]

To help you plan and prepare for your on-site interview, click here to view additional information about our office and nearby travel options. [INCLUDE LINK TO ADDITIONAL INFORMATION].

Please reply to this email with your availability. I will then confirm the date and time internally and send you a confirmation email with a calendar invitation.

If you have any questions in the meantime, feel free to reach out.

Best,

[YOUR NAME]

[YOUR EMAIL SIGNATURE]

13. Surat Panggilan Interview Bahasa Inggris Konfirmasi

Surat ini berisi konfirmasi tempat, dress code, materi, atau hal lainnya yang bisa diberikan kepada kandidat. Berikut contohnya:

Subject Line: Interview confirmation

Body:

Hello (Name of the candidate)

This is a confirmation for your interview at (company) for (job title) position. In this email, you’ll find all the details you need to prepare for your interview. Your interview is scheduled for (DATE/TIME). The interview will take place at (Address).

You’ll be speaking with (Name and title). We expect the interview to take (minutes/hours). Please respond to this email to confirm that you’ll attend.

If you have any questions, don’t hesitate to reach out.

(Your name)

(Email Signature)

14. Surat Panggilan Interview Bahasa Inggris Pengingat

HR juga perlu mengirimkan reminder atau pengingat jadwal interview untuk jadwal kandidat. Berikut contoh yang bisa dimodifikasi.

Subject Line: Reminder: Interview at (Company) for (Job Title)

Body:

Hi (Candidate’s Name)

Here are the details of the interview again for your convenience:

Date

Time

Duration

Contact information

Please refer to your interview confirmation email for more details. If you have any queries, feel free to reach out.

Best,

(Your name)

(Email Signature)

15. Surat Panggilan Interview Bahasa Inggris dengan Portfolio

Sebelum dilakukan tes interview beberapa perusahaan membutuhkan portfolio untuk direview. Berikut contoh surat yang bisa dipakai.

Subject line: Request for work samples

Body:

Hi (Candidate’s name)

Thanks for your interest in (Job Title) position. We are looking forward to meeting you soon during the interview. In the meantime, we’d appreciate if you can share your work samples with us.

Please email me and attach (what you are requesting).

Could you please send me by (date/time)?

Feel free to reach out to me.

Best,

(Your name)

(Email Signature)

16. Contoh Surat Respons Panggilan Interview Bahasa Inggris

Setelah melakukan interview dengan kandidat, HR juga bisa mengirimkan respon kepada kandidat. Berikut contohnya:

Subject Line: Thank you

Body:

Hi (Candidate),

Thank you for spending your time with us. It was a pleasure to meet you and know more about your professional background. We were impressed by your experience. And we’ll reach out soon.

If you have any questions, feel free to contact me.

Best,

(Your name)

(Email Signature)

17. Contoh Surat Respon Panggilan Interview

Masih dengan kondisi yang sama, Anda juga bisa menggunakan surat panggilan interview berikut ini yang bisa dimodifikasi sesuai kultur perusahaan.

Subject line: Thank you

Email body:

Hi (Candidate),

Thank you for spending your time with us. We learned a lot about you and your background.

However, we are still in progress with other candidates' interviews to ensure equality for everyone. We’ll reach out to you with an update about our decision in a few days/weeks.

If you have any questions, feel free to contact me.

Best,

(Your name)

(Email Signature)

18. Surat Panggilan Interview Bahasa Inggris untuk Desain Grafis

Berikut surat panggilan interview untuk desain grafis yang bisa dimodifikasi:

Dear Jane Doe,

Thank you for applying for the position of graphic design with our company. We have received your application and portfolio through our email. We have looked into it and we have decided to interview you for the position you are applying as soon as possible.

Currently, we have two schedule choices for you. We are open to interviewing you on Tuesday at 2 PM or at 3 PM. The interview will be done through a video call by Skype. Please reply to this email with your preferred schedule and Skype username. Should you have any problem with the two choices, please feel free to contact us through this email.

We will be waiting for your response and confirmation.

Best Regards,

Anna Taylor.

19. Surat Panggilan Interview Bahasa Inggris Lewat Zoom

Berikut contoh surat panggilan interview Bahasa Inggris melalui panggilan Zoom.

Subject: Your Upcoming Zoom Interview at [Company Name]

Hi [Candidate’s Name],

We’re excited to continue our discussions virtually. Here are the details for your Zoom interview:

Date: [Specific Date]

Time: [Specific Time]

Zoom Link: [Direct Zoom Link]

Password: [Password, if applicable]

As a tip, consider checking your microphone and camera a few minutes before our scheduled time. If there are any technical issues or questions, feel free to reach me directly at [Your Phone Number].

Talk to you soon!

Best,

[Your Name]

[Your Position]

[Your Contact Information]

20. Surat Panggilan Interview Bahasa Inggris untuk Panel Interview

Jika grup interview bisa dilakukan dengan beberapa kandidat, tapi panel interview adalah wawancara yang dilakukan untuk satu kandidat dengan beberapa user. Berikut contohnya:

Subject: Invitation: Panel Interview at [Company Name]

Dear [Candidate’s Name],

We’re eager to introduce you to some key members of our team during a panel interview. Here’s what you need to know:

Date: [Specific Date]

Time: [Specific Time]

Meeting Link or Location: [Link if to be conducted online or location if in-person]

Panelists: [Name & Job Title], [Name & Job Title], [Name & Job Title]

The format will involve a short introduction, followed by an interactive discussion with our panel.

Feel free to familiarize yourself with our panelists’ backgrounds, and don’t hesitate to reach out if you need any additional information beforehand.

Cheers,

[Your Name]

[Your Position]

[Your Contact Information]

(IPT)